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Computer Equipment Check-In Procedure

Fixed Assets --- Procedures
November 1, 1997
Laptops only

Dock personnel are required to:

  • Accept returns of computer equipment.
  • Inspect (plug in) the returned computer equipment to determine if it is operational.
  • Inform MIS of nonoperational computer equipment and seek resolution.
  • Examine returned computer equipment to ensure it matches the description and assigned Asset ID Number (tag number), as identified on the DB Technology Equipment Responsibility Form maintained in the dock's files.
  • Insert initials and date in the Date Returned Signature column for each piece of computer equipment returned to the dock.
  • Sign the Main Dock Cosigned line when all pieces of computer equipment listed on the DB Technology Equipment Responsibility Form are received.
  • Make two photocopies of the DB Technology Equipment Responsibility Form for the dock's files. A photocopy may also be given to the requester, if asked.
  • Forward the original, signed DB Technology Equipment Responsibility Form to the Human Resources Department and the copy to the Fixed Assets Manager within 24 hours.
  • In the case of termination, coordinate with the Human Resources Department to ensure that all computer equipment assigned to the employee is returned to the dock and the DB Technology Equipment Responsibility Form is completed appropriately as above. Return the equipment to MIS.

The requester is required to:

  • Return computer equipment to the dock.
  • Complete the "Applications on Equipment" area of the DB Technology Equipment Responsibility Form, indicating each type of software application stored on the returned system, and whether the return is for New Equipment or due to a Transfer of Equipment.
  • Sign on the Return of Goods line and enter the current date on the DB Technology Equipment Responsibility Form, indicating his or her forfeiture of the computer equipment, as indicated.
  • The Human Resources Department is required to:
  • Receive and place original, signed DB Technology Equipment Responsibility Forms in the appropriate requester's personnel file.